formal resignation letter template

Resignation letter template is the template for writing your resignation letter from a job company or other community member. This template can be used for students quitting or moving to another school. It can be used for mutation in company.



The resignation letter template has several elements:

Employee Details

The part where you enter your details. The fields are:

  • Your Name
  • Street Address: House Address, not company
  • City, State, and Zip Code Address: House Address, not company
  • Date: when the resignation letter is written and given.
formal resignation letter template
formal resignation letter template

Employer Details

The part where you enter the employer details, which this resignation letter template will be given to. The fields are:

  • Recipient Name
  • Title: her job position
  • Company Name
  • Street Address: the company address, not employer house address
  • City, State, and Zip Code Address: the company address, not employer house address
simple resignation letter sample
simple resignation letter sample


The content of this simple resignation letter sample is using retirement reason. You can freely write your own reason to quit company. Make sure that you have write:

  • Reason why you want to quit
  • The exact day of when you quit, the last day on the company.
  • The plan you have after quitting. The plan don’t have to be detail, just brief and short plan following the reason to quit.
  • Will to involved in transition of duties to successor. This is optional, if you do not want to involved, just do not add it.
resignation letter template word
resignation letter template word

Additionally, because it supposed to be formal resignation letter template, make sure to use formal and polite word, and saying “Thank You” in first and last paragraphs in content. You can add your reaction or impression for the working experience in the company.

This sample content includes the greeting word. The recipient name and Company Name will automatically added followed the previous field in Employer Details.


This is where you place your signature or anything as proof that you write the resignation letter template. It consist of the closing greetings, Your Name, and your Title or job position. Your name is autogenerated from previous field in Employee Details, but not the Title.

Related Template:  Billing Statement Template Word
professional resignation letter sample
professional resignation letter sample



To use the resignation letter template word, simply write or type in the placeholder text. Follow the rules and tips on the placeholder text to write a good resignation letter.

The content should be short and direct but polite. It is advised to write the content in less than 5 paragraphs and not too long.

Modifying resignation letter template is possible. However, this template supposed to be formal, it is not suggested to change the format even the text font, size, or color. Adding picture is not necessary at this point or watermark. You can make the text alignment to Justify through.



Here are some example of the Resignation content:

polite resignation letter sample
polite resignation letter sample

Professional resignation letter sample for mutation or relocation:

The purpose of this resignation letter is to inform you that I will be leaving my position with ABC Corps on 23 October 2014, as I am relocating to Melbourne.

I have enjoyed being part of the team during such an exciting time of growth and redevelopment and appreciate the opportunity to work with such wonderful colleagues over the past few years.

I will be pleased to liaise with whoever will be taking over my responsibilities. I look forward to working with management and the team to ensure a smooth transition.

Here is Polite resignation letter sample. This letter do not include the reason to quit. It is actually not advised, but still applicable if you unhappy with your job and have nothing else as reason:

Please accept this letter as my resignation notice from the position of [JOB TITLE] at AN Comp. As per the terms of my employment contract, I will continue to work for the company for the next 3 months, completing my employment on September 30th 2017.



This template provide the resignation letter format, and the sample of resignation because of retirement.

To download resignation letter template, click one of these:

By rita

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